Construction of the core qualification system

According to the latest Measures for the Administration of the Import of Mechanical and Electrical Products in 2025,Import RepresentationEnterprises need to establishA three - level qualification framework:

• Basic business qualifications
  • The business license must include machinery and equipmentimport and exportor international trade as the business scope.
  • The registered capital is recommended to be no less than 3 million yuan (5 million yuan is required for special equipment categories).
• Industry access qualifications
  • Yesforeign tradeBusiness Operator Registration Form (Valid until the new version in 2027)
  • Import License for Mechanical and Electrical Products (Apply according to the HS code classification of the equipment)
• Special management qualification
  • Customs AEO Certification (Preferably obtain a general certification or above)
  • Special Equipment Filing Certificate (Required when special equipment such as pressure vessels is involved)

Analysis of the qualification acquisition process

The qualification application process in 2025 has been realized.Three - stage optimization:

• Pre - preparation stage (15 - 20 working days)
  • Confirm the HS code of the equipment and regulatory conditions
  • Prepare quality management system certification documents such as ISO9001
• Declaration and approval stage
  • Handling of mechanical and electrical certificates: Submit through the China International Trade Single Window
  • Customs filing: It is necessary to complete the connection with the electronic port system simultaneously
• Qualification maintenance stage
  • Establish an annual review early - warning mechanism (Start 60 days in advance)
  • Dynamically update the equipment supervision catalog (It is recommended to check quarterly)

Common misunderstandings in qualification review

Found in regulatory practice in 2025 that enterprises often makeFour major cognitive biases:

• Product classification misunderstandings

  A company classified CNC machine tool magazine as a general accessory, but it actually belongs to a core functional component requiring separate licensing.

• Document validity misunderstandings

  Since 2025, the validity period of mechanical and electrical certificates has been extended from 6 months to 9 months, but some enterprises still operate according to the old regulations.

• Customs certification misunderstandings

  Ordinary certified enterprises need to provide additional traceability documents when acting as agents for precision machine tools.

• Territorial management misunderstandings

  Enterprises in the Shanghai Free Trade Zone act as agents in the Yangtze River Delta regionequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.It is necessary to handle cross - customs area filing.

Agency service provider selection criteria

High - quality agency companies should possessThree-dimensional capability matrix:

• Qualification management ability
  • Hold AEO advanced certification for mechanical and electrical equipment
  • Establish a classification management system for mechanical and electrical certificates
• Industry - deep - plowing ability
  • Import case library for specific equipment (It is recommended to require the provision of operation records in the past three years)
  • Be familiar with the transformation of technical standards of the target country (such as the transformation of CE certification to GB standard)
• Risk control ability
  • Have a rapid response mechanism for customs duty guarantee
  • Establish a pre - judgment system for classification disputes

It is recommended that when signing an agency agreement, enterprises require the service provider to provideQuadruplicate form for qualification verification: Current valid qualification certificates, description of historical violation records, list of professional qualifications, and commitment letter for equipment customs clearance timeliness. Through systematic qualification management and professional agency services, the import compliance risk can be reduced by more than 30%, and the customs clearance time can be shortened by 45%.