What is an agency export certificate?

The Agency Export Certificate refers toExport RepresentationA trade relationship certification document issued by the merchant as the actual exporter., which primarily includes core elements such as corporate information of both parties, categories of goods, and transaction amounts. According to the latest "General Administration of Customs Announcement No. 67 of 2025," this document must simultaneously meet the following conditions:

• issued byimport and exportThe authorized agent issues
• Affixed with the official seals of both enterprises and the legal person's signature seals.
• Clearly indicate the nature of the business as "agency export".

What are the core purposes of an export agency certificate?

Based on 20 years of practical experience, this certification is primarily applied in the following scenarios:

• Export DrawbackDeclaration
  • When a manufacturing enterprise entrusts an agent for export
  • When the actual exporter does not have the right to engage in self-operated export,
• Foreign Exchange Administration verification and cancellation
  • Resolve the issue of inconsistent entities in foreign exchange receipts and payments
  • Avoiding risks in cross-border capital flow regulation
• Cross-border Tax Compliance Certificate

How to apply for an export agency certificate?

The standard application process consists of four key steps:

• Step 1: Sign a formal agency agreement
  • The following 26 mandatory elements must be included: the HS code of the goods, the transaction method, etc.
• Step 2: Prepare the customs declaration pre-entry form
• Step 3: The agent issues the certification document.
• Step 4: Legal Review and Sealing by Both Parties

Common Mistakes When Using Export Agency Certificates

The 2025 audit cases reveal that the key risk points include:

• Information inconsistency
  • The declared amount on the customs declaration form differs by more than 5% from the supporting documents.
• Expiration of timeliness.
  • Exceeding the 90-day supplementary submission deadline stipulated by customs.
• Irregular seal
  • The electronic seal has not been verified by the national certification platform.

What is the validity period of an agency export certificate?

According to current regulations:

• Issue before customs declaration: Long-term valid (recommended to use within six months)
• Declaration after customs clearance.: Must be submitted to customs within 90 days from the date of export.
• : Agent for: Must be used before the declaration period in April of the year following export.

What should I do if the export agency certificate becomes invalid?

The following remedial measures are recommended:

• Scenario 1: Within the grace period for submission.
  • Reissue the certificate with an attached explanation of the circumstances.
• Scenario 2: Deadline Exceeded
  • Apply to the competent customs for special case handling.
  • Please provide supporting documents such as bank payment vouchers.

Under what circumstances is an export agency certificate required?

According to the 2025 "Cross-Border Trade Service Management Measures," the following circumstances must be provided:

• Exporting entity andA complete export agency agreement should be attached with:In case of inconsistency between the subjects
• Applying for export tax refund without self-operated export rights
• When it comes to the cancellation of processing trade manuals,
• Cross-border supply chain finance financing scenarios